For professional bars & restaurants
Bar inventory,
finally simple.
Scan vendor invoices, count bottles in seconds, and know exactly what you have on hand — without spreadsheets or guesswork.
Cancel anytime · 2-minute setup
How it works
Three steps to a running bar.
Scan your invoices
Snap a photo of recent invoices from your distributors. AI extracts every line item — name, size, vendor, cost — and builds your catalog in seconds. No spreadsheets, no typing.
Count what you have
Walk the bar with the pre-programmed scan gun and an iPad. Every receive and kill is a quick beep. Front-of-bar and back-of-house counts stay synced automatically.
Run the bar with confidence
Live dashboard shows what you have, what's worth what, and what's about to run out. Smart reorder alerts mean no more 86'ing your best sellers.
Built for the way bars actually run
Everything you need. Nothing you don't.
Scan any invoice
Snap a photo of a vendor invoice. AI extracts every line item, matches it to your products, and updates inventory automatically.
Barcode scanning
Built around the pre-programmed Bluetooth scan gun we send you. Receive deliveries, kill empties, and count nights run on barcode scans — front of bar, back of bar, kitchen, all in one place.
Real cost tracking
Vendor prices update automatically from every invoice. See exactly what your inventory is worth in real time.
Smart reorder alerts
Set par levels per product. Get notified the moment something drops below reorder threshold — no more 86ing your best sellers.
Ask anything
Built-in AI knows your inventory inside out. Ask about waste trends, top sellers, ordering patterns — get instant answers.
Works on any device
iPad behind the bar, phone in the back room, laptop in the office. Same login, same data, always in sync.
What changes
The day you start, this all goes away.
Stop doing
- Counting bottles with a clipboard
- Typing invoices into a spreadsheet
- Guessing your par levels
- Forgetting what's running low
- Hand-calculating COGS at tax time
- Updating spreadsheets nobody reads
- Stacking paper invoices on the desk
Start having
- Scan a barcode, count's done
- Snap a photo, invoice is loaded
- Smart alerts before you run out
- Live dashboard on every device
- Real cost per bottle, tracked every invoice
- Same data, always current, everywhere
- Searchable invoice history
See it in action
This is the real app.
No mockups, no smoke and mirrors — every screen below is the actual InventoryBoss interface running with live bar data.
Why bars choose InventoryBoss
Built for the real shift.
15 min
Average time to receive a full delivery and update inventory
0 spreadsheets
Replace every spreadsheet you've been using
1 day
Sign up in the morning, running real inventory by close
Any device
Works on the iPad behind the bar, your phone, or a laptop
Hardware
Built around the bar scanner.
Receiving deliveries and killing bottles both run on barcode scans, so every InventoryBoss bar needs a Bluetooth scan gun. We sell pre-programmed scanners that pair on the first try — order one to get started, or two so you're covered if one goes missing or breaks mid-shift. You'll also need an iPad (or iPhone) behind the bar for the app itself.
Bundle pricing on the two-pack. Larger orders? Text us for a deal.
Stripe checkout · ships in 3–5 business days
Tax time, already done.
Your COGS report
writes itself.
Every invoice you scan, every bottle you kill, every count you close feeds the books in real time. When your accountant asks for cost of goods sold for the quarter, you tap one button — categorized, date-ranged, vendor-grouped, ready for QuickBooks or your CPA.
- Live COGS the moment you close the night
- Vendor-by-vendor spend breakdown for K-1s
- Per-category cost tracking — liquor, beer, wine, NA
- One-click export to CSV, PDF, or QuickBooks IIF
Onboarding with us in person? Read the pre-visit checklist →
COGS Report
Quarterly summary
Auto-generated · CPA & QuickBooks ready
Period
Q1 · 2026
Jan 1 – Mar 31
Cost of goods sold · by category
Top vendors · Q1
- Crescent Crown$9,420.10
- Southern Glazer's$7,188.55
- Breakthru Beverage$5,240.20
- RNDC$4,310.00
- Hensley Beverage$3,475.00
Total COGS · Q1
Inclusive of all categories, all vendors
$29,633.85
● Live · syncs every shift
FAQ
Common questions
Do I need any special hardware?
Yes — a Bluetooth barcode scanner is required because Receive and Kill Bottles run on scans. We sell pre-programmed scanners that pair cleanly with InventoryBoss on the first try (off-the-shelf ones often don't). Order one on the Order page, or grab the two-pack so you have a spare when one goes missing or breaks. You'll also need an iPad or iPhone behind the bar for the app itself.
How long does setup take?
Most bars are fully set up in 30 minutes if they have recent distributor invoices handy. We can also do the setup with you in person if you'd prefer — see our pricing page for details.
Can my staff use it without training?
Yes. Staff get a simplified view — Receive, Move, Kill, Count — five buttons in order. Managers can lock down settings with a PIN. Most bartenders are up to speed in their first shift.
Does it work with my distributors?
If you order from Breakthru Beverage, Crescent Crown, Southern Glazer's, RNDC, or any other distributor that sends PDF or paper invoices, we've got you. The AI invoice scanner has been trained on the major Arizona and Midwest distributor formats.
What happens if I cancel?
Your data stays available for 30 days after cancellation so you can export everything you need. No long-term contracts, cancel anytime from the app.
InventoryBoss
Know your bar,
down to the bottle.
Sign up in the morning, running real inventory by close.
Cancel anytime · 2-minute setup